NATURE OF WORK

An employee in this class performs a variety of technical and computer support functions for the student information system. Work involves operation of microcomputers, optical mark scanners, printers, and other peripheral equipment. Work at this level requires knowledge of student accounting procedures and regulations, source data, and the functionality of the student information system in order to support school operations and to generate federal, state, and local reports. The employee works under general supervision where goals are provided and the employee, within established guidelines and procedures, accomplishes them. The employee must communicate effectively with a wide variety of groups including students, teachers, principals, counselors, central office staff, parents, governmental agencies, and institutions of higher education. The employee may be involved in the operation and use of local and wide-area microcomputer networks.

ILLUSTRATIVE EXAMPLES OF WORK

• Maintains and utilizes the computerized student information system

• Selects data from varied sources, and summarizes and analyzes information for standard reports to building and school system administrators and State Department of Public Instruction

• Prepares customized reports for local school needs

• Records electronic files for storage, such as daily backup copies or copies for transmittal

• Prepares and/or maintains computer records of student attendance; enters data from submitted forms; reviews late-arrival forms, and reconciles with absences to create “tardy” lists; reviews check-out forms and reconciles with absences to create “early leave” lists

• Prepares attendance reports and reconciles manual and computer reports monthly

• Sends correspondence to parents to advise then of excessive absences according to established policies and procedures

• Maintains computer records of students’ scores on state mandated tests and standardized tests

• Provides the files to be used in school accountability (ABC’s)

• Maintains, generates, and distributes student demographic, scheduling, and grading information

• Maintains records of student suspensions, student withdrawal from school, record of reasons for student withdrawal and students’ plans and prepares periodic statistical reports • Prepares and/or maintains various files, and reports exceptional children being served by school as it relates to the student information system

• Performs routine maintenance on computers and peripheral equipment

• Maintains information for Uniform Education Reporting System (UERS) reporting areas

• Provides information and/or training to school staff on the use of the student information system and application of data from the system

• Coordinates user security within the student information system with district personnel

• Attends conferences and classes to develop and maintain knowledge of database management and the student information system

• Accesses the Internet to download student information software and upload files

• Facilitates transfer of student information between schools

PHYSICAL REQUIREMENTS

Must be able to physically perform the basic life operational functions of fingering, grasping, talking, hearing, and repetitive motions. Must be able to perform sedentary work exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Some positions assigned to this class may require light work exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

KNOWLEDGE SKILLS AND ABILITIES

• General knowledge of computers, computer commands, peripherals, and various operating systems

• Ability to work with a high degree of accuracy

• Skills in the use of graphic user interfaces

• Knowledge of the attendance regulations in the Student Attendance and School Accounting Manual

• Considerable knowledge of data management, policies and procedures

• Ability to troubleshoot hardware and software problems

• Ability to exercise independent judgment in correcting data errors or omissions

• Ability to communicate well with school personnel, parents, students, and central office staff while complying with the confidentiality requirements in local, state, and federal policies and status

SUGGESTED TRAINING AND EXPERIENCE

Knowledge of Power School and its programming implication preferred. High School graduation and two years of work experience at least one of which is data entry or a year of work directly related to a computer system which requires knowledge of editing and completing source data; or appropriate certification from the North Carolina Association of Education Office Professionals; or an equivalent combination of education and experience.